Studying Time: 3 minutes
Wisconsin Watch is in search of a resourceful, agile and detail-oriented government assistant to assist the manager perform. Reporting to our CEO, this function will guarantee clean venture execution, efficient communication and well timed supply of administrative capabilities. This function requires distinctive organizational abilities, discretion, consideration to element, and the flexibility to handle a number of priorities in a mission-driven surroundings.
About Wisconsin Watch
Wisconsin Watch is a nonprofit information firm offering reliable reporting that investigates issues, explores options and serves the general public. Our mission is to strengthen the standard of group life and self-government in Wisconsin by offering folks with the data they should navigate their lives, drive ahead options and maintain these with energy accountable. We pursue the reality by means of correct, honest, impartial, rigorous, nonpartisan reporting. We worth transparency, collaboration, innovation and a spirit of public service. These priorities information our investigations, which expose wrongdoing and deficiencies, discover options to issues and bear witness to these in weak circumstances.
Duties and tasks
Government assist (50%)
- Handle the manager director’s calendar, appointments, journey preparations, and correspondence.
- Put together and edit correspondence, communications, displays, and different paperwork.
- Conduct analysis, compile information and put together experiences for inner and exterior audiences.
- Act as a liaison between the manager director and inner/exterior stakeholders.
- Help with grant reporting, donor communications and occasion coordination as wanted.
- Deal with confidential data with discretion and professionalism.
Board liaison (20%)
- Function the principle level of contact between the Board of Administrators and the manager director.
- Coordinate and schedule board and committee conferences, together with logistics, venue and expertise.
- Put together, distribute and archive board assembly supplies (agendas, minutes, experiences, resolutions).
- Monitor board member phrases, attendance and compliance with bylaws and insurance policies.
- Help board recruitment, onboarding and orientation processes.
- Preserve up-to-date information for all board-related paperwork.
Operational assist & crew growth (20%)
- Contribute to administrative course of enhancements and take part in team-based problem-solving.
- Help particular initiatives throughout departments, together with employees onboarding, course of automation or audits.
- Help with inner initiatives that drive skilled growth and organizational tradition.
- Plan inner assembly agendas; facilitate inner conferences as wanted.
- Help bodily and digital mail procurement and routing.
- Take part in ongoing coaching and data sharing.
High quality assurance & course of compliance (10%)
- Guarantee information integrity and adherence to agency requirements in documentation and communication.
- Monitor activity queues and prioritize workflow to fulfill venture deadlines.
- Take part in inner conferences and contribute to operational enchancment efforts.
- Keep present on insurance policies, procedures and compliance necessities related to the group.
{Qualifications}
- Minimal of 5 years of expertise in an government assist function, ideally in a nonprofit setting.
- Expertise working with boards of administrators or senior management groups.
- Sturdy organizational and time administration abilities with consideration to element.
- Wonderful written and verbal communication abilities.
- Demonstrated capability to deal with confidential and delicate data with discretion.
- Dedication to the mission, values and targets of the group.
- Possesses distinctive written and verbal communication abilities.
- Demonstrates a proactive, problem-solving mindset with a concentrate on outcomes.
- Is extremely organized, detail-oriented and able to juggling a number of priorities.
- Is acquainted and cozy with numerous applied sciences, from Google Workspace (Sheets, Docs, and so on.) and CRMs to social platforms, making certain clean execution of duties and communication throughout completely different instruments.
Location: The chief assistant will likely be positioned in Wisconsin, ideally within the higher Madison or Milwaukee areas.
Standing, wage and advantages:
- Full-time, hybrid place.
- Wage vary: $40,000 – $65,000.
- 5 weeks of trip, retirement fund contribution, paid sick days, paid household and caregiver depart, backed medical and dental premiums, imaginative and prescient protection, and extra.
Last wage supply quantities will fastidiously take into account a number of components, together with prior expertise, experience and site.
Deadline: Functions will likely be accepted till the place is crammed. For finest consideration, apply by July 14, 2025.
To use: Please submit your resume on this utility kind and reply every of those three questions in 50 phrases or much less.
- Why are you curious about becoming a member of our crew?
- Why are you certified for this job?
- Is there anything we must always find out about you?
Should you’d like to speak in regards to the job earlier than making use of, contact Lauren Fuhrmann at lfuhrmann@wisconsinwatch.org.
Wisconsin Watch is devoted to enhancing our newsroom by higher reflecting the folks we cowl. We’re dedicated to range and constructing an inclusive surroundings for folks of all backgrounds and ages. We encourage members of historically underrepresented communities to use, together with ladies, folks of coloration, LGBTQ+ folks, and folks with disabilities. We’re an equal alternative employer and prohibit discrimination and harassment of any variety. All employment choices are made with out regard to race, coloration, faith, intercourse, sexual orientation, nationwide origin, age, or another standing protected underneath relevant regulation.
